Grangeville Farmers' Market
Local Produce, Crafts, Food, Art, and Music
Saturday Mornings At Heritage Square
Open June 6th through Oct 3rd, Rain or Shine
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Meeting Minutes & Notes
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Minutes of meeting held September 11, 2009
Those in attendance were Julie, Suzanne, Maria, Holly, Renee, Nora, and Kia.
Tomorrow is the basketball tournament so the market will be held on state street.
Mike Johnson is going to play music at tomorrows market.
Went over mapping and figured out where to put the vendors.
Maria brought the typed grant report that she wrote.
Julie, Suzanne, and Renee are most likely going to resign in January from the board.
We are looking for replacements.
The next meeting will be held Friday, September 18, noon at The Gallery.
Kia Frost, Secretary
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Minutes of meeting held September 4, 2009
Those in attendance were Suzanne, Julie, Maria, and Kia
Suzanne brought the grant information with her and we went over the grant.
Maria is going to type up a summary of how we have spent the grant money.
We discussed were to put the vendors at the market and mapped it out.
The Old time fiddlers are going to play at the market tomorrow.
There is going to be a free giveaway at the market tomorrow.
The next meeting is scheduled for Friday September 11, noon at the Gallery.
Kia Frost, Secretary
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Minutes of meeting held August 28, 2009
Those in attendance were Julie, Suzanne, Maria, and Kia.
Kia is going to be gone the 5th and 12th of september. Suzanne and Julie will help out those two days.
The checker tournament is going to be this weekend.
* Kia is going to buy the checkers.
* Winner will win $5 to spend at the market.
Kia scheduled music for the rest of the markets except this weekend.
* 5th - old time fiddlers
* 12th - Mike Johnson?
* 19th - C street band
* 26th - Gordon Talley
* 3rd - Suzanne Vanvalkenberg
We have another market phone the number is 451-1569.
Maria told us that some want to ban dogs from the market. However, it has been disscussed before and as long as dogs behave themselves they will be allowed at the market.
Labor day weekend there is going to be a giveaway at the market.
* Maria and Kia will ask vendors for items for the giveaway.
Maria suggested selling coffee mugs as promotional items.
Suzanne and Julie are going through the bills.
We are working on the vendor profiles, Kia is calling everyone who was interested in this.
Suzanne finished the market map for Saturday.
The next meeting is scheduled for Friday, September 4, noon at the Gallery.
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Minutes of meeting held August 14, 2009
Those in attendance were Julie, Maria, and Kia
We talked about how the vendors liked the new setup for the market.
Music this week is going to be Gordon Talley from 10-noon
Julie asked Kia if she would make a large binder of things a market manager will need to run the market.
We are going to have a vendor meeting August 15th after the market. We talked about items to cover in the meeting.
Kia called all the vendors and told them about it.
Julie mentioned that Suzanne and her are probalbly going to retire from head of the market and just become board members instead in January.
Kia did a radio ad and it went well.
The next meeting will be August 21, noon at the Gallery.
Kia Frost, Secretary
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Minutes of meeting held August 7, 2009
Those in attendace were Julie, Suzanne, Maria, and Kia.
Suzanne and Julie came up with a new map. The formation is now in a U shape.
Julie wanted to make sure that we always give the vendors positve feedback.
We should offer wagons to customers whenever they look like they need them.
We decided to sell the chico bags for $6.00 a piece.
The Old time Fiddlers are playing this week.
Kia completed the safety report.
We are going to start haveing ads on the radio every week and Kia is going to record them.
Suzanne made envelopes to put the money and Market day status and Financial Worksheet in and give it to Renee after every market.
Gordon Talley will be playing next week.
The Sidewalk art contest is next week. The pictures must be related to the farmers market.
The next meeting will be Friday August 14, 2009 at the Gallery.
Kia Frost, Secretary
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Minutes of meeting held July 31, 2009 held at Creama Cafe.
Those in attendace were Maria, Suzanne, Julie, Renee, Holly, Lydia, Kia, and Cynda.
We talked about the rapid market survey set for August 1st.
We decided on what questions to ask on the survey.
-How much are you planning to spend at the market?
-What is your favorite thing about the market?
-How did you get to the market today?
-How do you hear about the market?
-Are you planning on doing any additoinal shopping downtown? How much will you spend?
Cynda went over the procedure for the survey.
Julie showed us the new chico bags and gave one to everyone.
Tommorrow is the last day to find the troll at the market.
There will be no music tommorrow.
Kia is working on finding music for future music.
Julie talked to EBT and hopefully got it figured out.
Kia will be going to the Lewiston Farmers Market to recrute vendors.
The next meeting will be Friday, August 7, noon at the Gallery.
Kia Frost,Secretary
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Minutes of meeting held July 24 , 2009
Those in attendance were Maria Plume, Holly Cox, Renee Farmer, and Kia Frost
Kia has been approved to work until September 29, 2009.
There will be no music this week, Julie tried everyone on the list.
Kia is still working on finding a first aid form.
Kia needs to call Joyce of the Old Time Fiddlers to confirm their dates.
Kings Thrones said they would service the restroom on Friday we will check and see if they did on Saturday.
August 1st is the Resource Fair and the Ice Cream Social. We will also be doing our dot surveys and rapid market survey.
Friday, July 31sts meeting will be later in the evening around 6 or 7. Suzanne will call to confirm.
There will be a vendor meeting August 15th after the market. We are going to try to get Lacy Manasco to come and do a vendor training on marketing your booth & items. Julie will call
The sidewalk art has been moved to August 15th. City oked it.
We talked about a possible field trip to the Lewiston Farmers Market to try and get more vendors.
Kia and Maria will check with the vendors to see what they will have next week.
The next meeting will be the evening of July 31st around 6 or 7.
Kia Frost, Secretary
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Meeting minutes for July 17, 2009
Those in attendance were Julie Graham-Worthington, Maria Plume, Renee Farmer, Kia Frost, and Kelly Bambicino
Kelly is going to start at the GFM on July 25 with mehndi.
There will be no music tommorrow.
All transportation flyers are up.
There will be sidewalk art ads in the paper.
Melissa Bryant will be doing the resource fair on August 1.
Last week was slow because of after border days. This week maybe slow because of relay for life.
Wendy Kaschmitter asked about doing a baked food sale for spps at the GFM.
Nothing on ebt or backyard. Julie has been trying to reach them and Renee is going to start trying as well.
George the seedling is still alive and doing well.
We need more promotional ideas.
The next meeting is scheduled for July 24 at the gallery.
Kia Frost, Secretary
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Minutes of meeting held July 10, 2009
Those in attendance were Kia Frost, Maria Plume, and Julie Graham-Worthington.
Crystal creations will be at the market tommorrow along with a new vendor that makes natural lotions.
C street band will be playing tommorrow.
We disscussed ways to promote the GFM such as
-cooking demos
-story time- maybe Barbara Hanson
-kids crafts
-games
-petting zoo
-etc.
Kia and Julie went to the city council meeting on July 6th to ask about the sidewalk art. They recieved permission.
There will be a prize for each of the categories for the sidewalk art.
Disscussed possible bands to play at the GFM.
We want to have a scrabble tounament at the GFM.
We could possibly have a pet show at the GFM.
We should do a GFM float in the parade the next 4th of July.
Have vendors make $10 produce boxes.
Noting new on EBT Julie has called at least 2 times in the past 2 weeks.
Next meeting is scheduled for July 17.
Kia Frost, Secretary
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Minutes of meeting held June 26, 2009
Those in attendance were Suzanne Acton, Renee Farmer, Holly Cox, Maria Plume, and Kia Frost
Suzanne announced the troll hunt: you have to find the troll 4 weeks in a row to be entered in the drawing to win $100 to spend at the GFM.
Nobody rode the bus last weekend. We have magnets to put on the bus to help advertise.
Disscussed where to advertise for the bus rides to the market
-churches
-health department
-stores
-radio
-etc.
Maria told us that the prices for produce at the farmers market is cheaper than at the stores.
We may reschedule yoga day due to the rain.
KinderKlub may do a singing performance at the market.
Kia became the secretary of the market and was assigned tasks.
We decided to go to the city council meeting to ask about sidewalk art for July, 25, 2009
Nothing on ebt or backyard harvest.
The next meeting will be held July 10, 2009
Kia Frost, Secretary
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Minutes of meeting held June 5, 2009
Those in attendance were Julie Graham-Worthington, Suzanne Acton, Renee Farmer and Holly Cox.
Julie reported on the youth employee. She attended a training meeting as to the responsibility of GFM with this employee. Kia Frost will be working for the summer, up to 40 hours per week. It was decided that she could start with the June 13 market. Suzanne will be doing some training with market managers on that day and will include Kia in the training. A brief discussion followed as to some of the duties for this position. They included market day responsibilities, attending regular board meetings, acting as board secretary for the summer, grant research, distributing flyers, and other items as deemed appropriate.
Julie reported that she has purchased the new telephone. It was put in her name because GFM has no credit history. It was decided that we will apply for a credit card to use for expenditures in order to build credit for the future. She also gave a brief recap of outstanding assignments:
-nothing new on EBT yet
-still waiting to hear from Backyard Harvest on "Shop the Market"
-first billboard should be up and checking on second location at Fiddle Creek
-bags have been ordered
Renee gave a brief recap of outstanding assignments:
-magnetic signs for transportation are in process. Order should be completed by the end of next week.
-display board is getting closer. We are just trying to find pictures of classroom situations (greenhouse class or gardening class)
-will print business cards for Julie and Suzanne on computer
-payroll will be completed on Monday,June 8.
-still working on table coverings
Julie will create an Accident Report Form. It was decided that we should make sure to have something like this available to track any mishaps at the market. Julie will check the first aid kit. Holly is also CPR certified. Avista has a program where they donate defibrillators to the community. Holly will look into this to see if GFM qualifies for this service.
Suzanne will continue to see that there are articles about GFM in the paper each week.
Tomorrow is opening day! Ribbon cutting at 8:00 by the mayor. Free pony rides for the kids. The Varsity Blue choir from the high school will perform at 10:00. Everything is looking, except the weather!
There will not be a meeting next week due to conflicting schedules. The next meeting is scheduled for Friday, June 19, noon at the Gallery.
Respectfully Submitted,
Renee Farmer, Secretary
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Minutes of meeting held May 29, 2009
Those in attendance were Julie Graham-Worthington, Suzanne Acton, Renee Farmer and Carol Deach.
There are 9 confirmed vendors for the first week of market. Suzanne expects there to be approximately 15 by June 6. The high school choir will be singing at 10:00.
Julie reported on the telephone situation. She will complete the purchase and prepay for 24 months with the grant monies. The cost should be around $1,439.76.
Suzanne is working on a bicycle safety event at the June 13 market. Chad Beeson has been contacted. He is currently looking for helmets for the event. This activity will coincide with the "ride your bike to market" day.
Suzanne talked to Chuck and Maria about filling in for the market managers periodically during the summer. They have both agreed. Suzanne will schedule some training early in the season.
The Resource Fair will be held during the August 1 market. More information to follow.
There has been some interest for a livestock management class. We will try to schedule something for later in the year, maybe November.
Renee prepared an assignment recap list from past minutes. We each discussed our responsibilities and will continue to complete the items on the list as quickly as possible.
The next meeting will be held Friday, June 5, noon at the Gallery.
Respectfully Submitted,
Renee Farmer, Secretary
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Minutes of meeting held May 11th, 2009
Crema Cafe
Those in attendance were Suzanne Acton and Renee Farmer.
After some further consideration and investigation, Suzanne will call to determine the need for workers' comp insurance. At this time we believe we are exempt. If this is the case, Suzanne will ask for a full refund.
Payroll - Jim Suhr of On Track Accounting will be handling all of the payroll calculation and filing the state and federal forms for GFM. Renee will act as the contact person for these matters. The estimated cost is approximately $55 per quarter. Renee will write the checks after Jim determines the amounts. The grant monies we received allow for a budget of $11,637 for payroll expenses. $350 has been set aside for market managers ($70 x 5 weeks). The other monies will be paid to the co-market managers, Julie and Suzanne, as also to the secretary/treasurer, Renee. The percentage of pay is yet to be determined, but it is anticipated that it will be approximately 48%-Julie; 42%-Suzanne; and 10%-Renee. These numbers will be solidified at an executive committee meeting to be held tomorrow evening prior to the vendor meeting. The monies will be paid over an 8 month period (April through November). Should any paid person move during the pay period, the pay will be prorated in half month increments.
It was recommended by Suzanne and agreed to by Renee that we will use this year to gather ideas as to the implementation of a CSA program. We will have more discussion on this matter at a later date.
Suzanne presented 2 vendor questions:
1. Gift Baskets - it was decided that a gift basket is a hand crafted product. Items in the basket cannot be sold separately, but a basket of purchased items put together and sold would meet the requirements of the market.
2. There was a request by a vendor who could not attend to have someone else run her space. It was agreed that there must be a designated person prior to the time of market, and that it must be presented to the market manager in advance of market day.
We briefly went over the tentative Market Day Events:
6/6 Pony Rides/Mayor opening the market
6/13 Ride your Bike to Market (possible bike safety) - free bag to those who choose to ride their bikes to market
6/20 Yoga
6/27 Leave No Trace (Boy & Girl Scouts) - perhaps some camping information
7/11 Family Day
7/18 World Market
7/25 Sidewalk Art
8/1 Family Day
9/5 Family Day
9/12 Basketball/Street Market
10/3 Pony Rides
We will further discuss market day events at the vendor orientation meeting.
We are still trying to gather information for certified kitchens available to our vendors. Suzanne will know about the Senior Center by Tuesday. Renee will also try to have the information on a White Bird location by that time.
Suzanne will work on getting a radio ad together to advertise the upcoming Sustainable Gardening/Farming Workshop
We next discussed the vendor orientation meeting to be held Tuesday evening at the Soltman Center, 6:30-8:30 pm. Refreshments will be purchased from Vie VanNoy, one of our market vendors. The agenda will be as follows:
Introduction - Julie
Policies & Procedures/Applications - Suzanne
ST-125 tax form - Renee
EBT - Julie
General discussion to include market day schedule, certified kitchens, web page and transportation - unknown.
Suzanne gave a report on the transportation project for the market. It was decided that we would be using Coast as the provider. We have budgeted $125 per week for 17 weeks. They will provide a driver and a van and will bill us monthly. We will need to provide a phone to the driver for market day. Coast also recommended that we have a donation can in the van and Suzanne will take care of this. Renee will purchase a sandwich board for the transportation site.
We had a brief discussion on the telephone situation. This matter will be further discussed at our executive meeting on Tuesday prior to the vendor meeting.
Renee will complete a page for the vendor packets on the web page. She will also complete a market day schedule with a section for suggestions and further ideas for the rest of the season.
We will now have weekly meeting. They will be held on Friday, noon at The Gallery. We welcome all to attend.
Respectfully Submitted,
Renee Farmer, Secretary
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Minutes of meeting held April 17, 2009
In attendance were Julie Graham-Worthington, Renee Farmer and Holly Cox.
Because Suzanne was unable to attend, the discussion on the Sustainable Educational Courses was tabled until our next meeting, as well as assignments for the vendor training meeting.
The location of the billboard this year will be changed. Julie will look at the two locations available and select the one she thinks is best. Holly will check on the truck sign located on the other side of town, as we are looking for some sort of advertisement coming in from White Bird.
The situation of the phone was discussed. It has become difficult to continually pass the phone between Suzanne and Julie. It was recommended that we get a second phone and utilize the call forwarding feature. This would allow us to have only one published phone number. It was further recommended that we go with a 2 year contract and pay it up front with the monies allocated from the grant.
The purchase of 3 computers has been completed. It was agreed that we should purchase a printer to be used for GFM business. Julie will look into the Kodak printer as the cost for ink is much less. It was agreed that we would purchase the printer and as much ink as the allocated grant monies would allow. It was also decided that we would purchase Norton for the 3 computers.
Julie will pursue the ad for the newspaper. The first ad should run on April 29 to solicit vendors and the next week the ad will address vendor orientation. Julie will also talk to the radio station to begin running ads there.
The next item of discussion was the script to be used for the Quest Card purchases. Renee will purchase an assortment of little stamps to be used each week for the script, as well as a date stamp.
We are still trying to compile a list of certified kitchens for vendors to use. This was tabled until a later date.
The next item on the agenda was our purchase progress.
-Renee reported that the 3 red wagons have arrived and have been assembled. We will be having the logo applied by Idaho Impressions prior to the market.
-Julie will make an order for the Chico bags in an array of colors.
-Holly will sell to GFM one canopy ($50) and a dolly ($15).
-Renee will research a heavier duty dolly.
It was decided that if vendors would like to have a GFM logo shirt, they can purchase their own shirts (or aprons) and have them printed when we have the bags printed for the year. Julie will schedule the date of the printing, which will take place after the vendor training meeting.
Julie and Suzanne will schedule a time to work on the grant request for next year. It is due April 27, 2009.
The topic of transportation will be at the top of our next agenda.
The next meeting of the GFM will be held May 1, noon at the Gallery.
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Renee is the new Secretary (yay!)
She wrote up a bunch of minutes but they are not up here on the site yet.